Submitting your music to a radio station is an important step in promoting your work and gaining exposure. To increase your chances of getting airplay, you need to make sure everything is organized and ready to go. Below is a complete checklist that will help you prepare your music for radio submission with confidence.

High-Quality Recording

Your track must sound professional. Record, mix, and master your song at a high level to meet radio broadcast standards. Poor audio quality will almost always result in a rejection.

Clean and Edited Versions

If your song contains explicit lyrics, create a clean radio edit. Many stations cannot play explicit content, especially during daytime hours. A clean version ensures more opportunities for airplay.

Professional Artwork

Eye-catching, professionally designed artwork strengthens your visual branding. Well-designed cover art also helps stations quickly identify your release.

Accurate Metadata

Before sending your music, confirm that all files include complete and accurate metadata. This includes:

• Song title

• Artist name

• Album or single title

• Genre

• Release date

Correct metadata helps radio stations catalog and play your music properly.

Press Kit (EPK)

Create a polished electronic press kit that includes:

• Your biography

• High-resolution photos

• Press articles or reviews

This information helps DJs and program directors understand your story and connect with your music.

Promotional Materials

In addition to your EPK, prepare a one-sheet or promotional document that highlights:

• Achievements

• Awards

• Notable statistics (Spotify streams, YouTube views, social media reach)

This gives stations a quick overview of your momentum as an artist.

Clear Contact Information

Always include updated contact details. Provide a professional email address and phone number so radio staff can reach you easily.

Radio-Ready Track Versions

Because radio singles typically run 3–4 minutes, edit your song if needed. Shorter, tighter versions often perform better on air.

Distribution and Submission Plan

Next, decide how you want to distribute your music to stations. You can submit through a distribution service or send files directly to DJs and program directors. Be sure to review each station’s submission guidelines and preferred file formats, such as MP3 or WAV.

Personalized Cover Letter

Write a brief, personalized cover letter introducing yourself. Explain why your music fits their programming, and keep your message concise, friendly, and professional.

Follow-Up Strategy

After sending your music, create a plan to follow up. A polite check-in ensures they received your submission and helps you establish a relationship. However, avoid sending frequent reminders, as this can become overwhelming for busy stations.

Rights and Licensing

Confirm that you hold all necessary rights and licenses for your music, including performance rights. Some radio stations request proof of licensing before adding a track to rotation.

Active Online Presence

Radio stations often look at your online presence to gauge engagement. Keep your social media and music platforms active, updated, and exciting. A strong audience helps your submission stand out.

Additional Radio Edit Versions

If your song includes a long intro, extended solo, or extended instrumental sections, consider creating a shorter radio edit. These versions often better match station programming formats.

Local Focus for Local Stations

If you’re reaching out to community or local radio, highlight your connection to the area. Local relevance often increases your chances of airplay.

Final Thoughts

Every radio station has its own guidelines, so always research the specific requirements before submitting. Additionally, building friendly relationships with station staff and DJs can significantly improve your chances of getting your music played. Good luck with your submissions!